Shipping & Customs Clerk - Re-issue
REF: VA-19-12A - Re-issue
|Recruiter:||U.S. Embassy||Updated on:||2012-08-28 02:10:01|
|Category:||Import / Export / Freight||Offer:||FP-9;FSN-5|
The General Services Office has an opening for the position of Shipping and Customs Clerk. The position will be available immediately.
The closing date of this position is August 27, 2012.
Note: You will be notified when the decision is made.
◊ Completion of high school is required.
◊ Two years of progressive clerical/administrative experience in clearing and forwarding, maritime, Finance & Accounts
office environment is required.
◊ Level IV English ability and Level IV Kiswahili ability are required.
à Must have standard knowledge of administrative/clerical office procedures.
à Must have proficiency in Microsoft Office suites.
BASIC FUNCTION OF POSITION
The incumbent acts as the Administrative Clerk in GSO Shipping & Customs Unit. The incumbent coordinates the section’s administrative responsibilities, filing, answering general queries, process a variety of Customs & Shipping documents, dispatching and distribution of shipping documents. He/she will collect and report all metrics required to evaluate section performance. He/she will work collaboratively with six other Shipping team members. The incumbent will be evaluated on their ability to work as an efficient and effective team member and contribute to the overall productivity of the GSO Shipping & Customs. Supervision is provided by the Shipping Supervisor.
MAJOR DUTIES AND RESPONSIBILITIES
Provides general and technical support in the clerical activities of the Shipping Office. Receives a variety of requests, general paperwork and other pertinent shipping documents; files or redirects the same to the shipping assistants and the unit supervisor as necessary.Is the focal point for information gathering and assessment that allows the supervisor to analyze performance and report status of the operation posture.Provide a stop-gap measure for the Shipping Unit and handles general customers’ inquiries which require no referral, or refer customers to appropriate person(s).Maintains Customs & Shipping Section operating contacts using the spreadsheets, assists the Unit in reviewing scheduled activities, troubleshooting and Customer assistance of newly arrived Employees in conjunction with Shipping Assistant and Customer Service Centre Drafts dip notes on inbound/outbound shipments and incoming VIPs requiring use of airport Government VIP lounge(s).Undertakes delivery and collection of approved documents at KRA, MoFA and other related Government Agencies.Tracks inbound/outbound shipments and advises shipping assistants accordinglyResponsible for applying, processing and follow-up VAT exemptions with MoFA, KRA and answers non technical queries raised in various GoK agencies.Dispatches and helps in accounting for a variety of documents to appointed Removals and clearing agents.Will provide back up for Shipping Assistants whenever they are out of the office. Other duties as assigned.
WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. à Current employees serving a probationary period are not eligible to apply.
à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on
their most recent Employee Performance Report are not eligible to apply.
à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for
advertised positions within the first 90 calendar days of their employment.
à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised
positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually
Employed (WAE) work schedule.
à Applicants must be available for an interview and for proficiency testing as required by the selecting official.
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
|Please note this advert has expired and you can not apply for it any longer.|